2Membership and Proceedings of the Film Industry Training Board for England and Wales
Membership of the Board
The Secretary of State must determine the term for which each member is appointed and, subject to paragraphs 2 to 4, a member holds and vacates office in accordance with the instrument appointing him as such.
A member is eligible for reappointment.
(1) A member may resign his office by notifying the Secretary of State in writing.
(2) A notice given under sub-paragraph (1) takes effect on the date appointed by the Secretary of State.
(1) The Secretary of State may determine a member's office to be vacant if he—
(a) is absent from meetings for more than six months consecutively—
(i) for a reason other than illness; and
(ii) without the approval of the Secretary of State; or
(b) becomes, in the Secretary of State's opinion, unfit to continue in office or incapable of performing his duties.
(2) Where the Secretary of State makes a determination under sub-paragraph (1)—
(a) he must notify, in such form as he considers appropriate, the relevant member and the Board of that determination; and
(b) the relevant office becomes vacant on the date specified by the Secretary of State in the notice given under paragraph (a).
Proceedings of the Board
(1) The Board must have an office at which communications and notices will at all times be received.
(2) The Board must notify the Secretary of State in writing of—
(a) the address of the office mentioned in sub-paragraph (1); and
(b) any subsequent change to that address.
The quorum for a meeting is—
(a) one third of the members; or
(b) if the number of members calculated under paragraph (a) results in a fraction, the nearest higher whole number of the members.
(1) The chairman or, if the chairman is absent, the deputy chairman must preside at all meetings.
(2) Despite sub-paragraph (1), if the chairman or any deputy chairman is not present at any meeting within 10 minutes of the time at which that meeting was due to start, the members present must nominate one of their number to act as chairman for that meeting.
(1) Where a resolution relating to a matter other than the imposition of a levy is put to a vote at a meeting, it is to be decided on a show of hands of the members present.
(2) For the purposes of sub-paragraph (1)—
(a) each member has one vote;
(b) if the votes are equally divided, the chairman (or person acting as chairman for that meeting) has a second or casting vote.
(1) Subject to paragraph 6 of Schedule 1 to the 1982 Act, where a resolution relating to the imposition of a levy is put to a vote at a meeting it is to be decided—
(a) on a show of hands of eligible members present at that meeting; or
(b) if an eligible member demands a poll under sub-paragraph (2), on a poll.
(2) An eligible member present and voting at the meeting at which a resolution relating to the imposition of a levy is put to a vote may demand a poll either before or on the declaration of the result on the show of hands.
(3) Where a poll is demanded under sub-paragraph (2)—
(a) that poll is to be carried out immediately; and
(b) votes may be given personally or by valid proxy.
(4) Subject to sub-paragraph (5), a vote is given by valid proxy if it is given in accordance with a qualifying instrument of proxy.
(5) A vote is not given by valid proxy if it is given in accordance with an instrument of proxy in relation to which there is a disqualifying notice.
(6) For the purposes of this paragraph, each eligible member has one vote.
(1) Minutes must be kept of all proceedings of the Board.
(2) If they are signed by a qualifying person, minutes are—
(a) evidence of the proceedings of a meeting; and
(b) unless proved otherwise, evidence that a meeting was properly convened and constituted.
Execution and issue of instruments
The seal of the Board is authenticated by the signature of—
(a) the chairman of the Board or any member authorised to act on his behalf; and
(b) the secretary of the Board or any member authorised to act as secretary of the Board.
In this Schedule—
“the Board” means the Film Industry Training Board for England and Wales;
“disqualifying notice” means, in relation to an instrument of proxy, notice in writing—
(i) that the instrument of proxy has been revoked; or
(ii) of the death or insanity of the principal appointing a proxy under the instrument of proxy; and
(b) received by the Board at its office before the meeting at which the instrument of proxy was used;
“eligible member” means a member mentioned in paragraph 6 of Schedule 1 to the Act;
“meeting” means a meeting of the Board;
“member” means a member of the Board;
“qualifying instrument of proxy” means an instrument of proxy—
(a) in writing under the hand of and signed and dated by the eligible member (“the principal”) appointing the proxy;
(b) appointing another eligible member to act as proxy for the principal; and
(c) in the following form, or as near to this form as is possible in the circumstances—
“I … … of … being a member of the Film Industry Training Board for England and Wales and mentioned in paragraph 6 of Schedule 1 to the Industrial Training Act 1982, as amended, appoint … … of … or failing him … … of … as my proxy to vote on my behalf on any matter relating to the imposition of a levy at the meeting of the said Board to be held on the … day of … 20 .. and at any adjournment of that meeting.”
“qualifying person” means—
(a) The chairman;
(b) the person who acted as chairman of the meeting in respect of which the minutes were taken; or
(c) the person who acted as chairman at the meeting at which the minutes were read.
Specified date: 7 December 2007: see art 1.
This Order does not extend to Scotland: see art 2.